Authors' Guidelines

Dear author,

Welcome to Thieme! We are delighted that you want to publish in a Thieme journal.

Thieme is an international publisher of medical and science books, journals, electronic products and services, with a long-standing reputation for consistent quality and integrity. On publication, you will have benefited from peer review at the highest level and you will reach a broad professional audience.

To make submission of your article as efficient as possible, see the information below.
We look forward to receiving your manuscript!

Please note: We only accept manuscripts that have not yet been published or submitted elsewhere. If the content of your article has already been presented orally at a conference, please note this with details of the conference type, place, and date.

The corresponding author must ensure that all the other authors agree with the publication of the article in the version presented.

With acceptance of the manuscript, the publisher acquires rights of use for the duration of the legal protection term.

Publication language is English

This following section does inform you about:

• Thieme's Journal Policies
• Artificial Intelligence and Authorship
• General Information for Authors
• Special Authors' guidelines for "Ultraschall in der Medizin" / "European Journal of Ultrasound" (UIM / EJU)
• Submission – online submission system

Thieme's Journal Policies

For the Thieme Group, the integrity of our content and publishing process is of the utmost importance. When preparing your manuscript for submission, please ensure that you have read and understood Thieme's  Journal Policies in all its parts. Our specific guidelines and policies for authors on research integrity and ethics are based on the recommendations of the Committee on Publication Ethics (COPE) and, where appropriate, the International Council of Medical Journal Editors (ICJME) and other relevant industry agencies.

Artificial Intelligence and Authorship

Thieme aligns itself with the COPE Position Statement on Artificial Intelligence (AI) and Authorship.

Generative artificial intelligence (GenAI) tools must not be listed as authors, as they do not fulfil all criteria for authorship. They cannot take responsibility for the integrity and the content of paper, and they cannot take on legal responsibility. Instead, GenAI use must be transparently documented in the Acknowledgements or Material and Methods sections.

General Information for Authors

In addition to the specific author guidelines for "Ultraschall in der Medizin" / "European Journal of Ultrasound" (UIM / EJU) (see below), please note the following general author information.

Journal Authors Lounge

Our Author Lounge will provide you with all the useful information you'll need- from finding a journal to publishing and promoting your article.

In the author's lounge, we have summarized all the information step by step on the following aspects:

1. Find a journal
2. Prepare your manuscript
3. Open Access
4. Submission
5. Peer Review
6. Publication
7. Promotion

Please follow the Link Author Lounge.

General author guidelines (pdf-file for download)

The formal requirements your manuscript has to meet, are explained in our general author guidelines for original contributions, review articles or scientific case reports. You can download our general author guidelines as a PDF document Please, follow the link ARL_Wiss_Publikation_engl.pdf

In this document, we have compiled the formal requirements for the following points:

• Figures: rights of use / copyright / personal rights
• Scientific vocabulary
• Code names / fake names / fictional personal data
• Bibliography (If you are working with citation management software (Endnote, Zotero, Mendeley), please use the output style "Thieme-English". It is available in the relevant software or can be downloaded here.)
• Open Access
• Legal aspects
• Ethical aspects
• Financial support
• Submitting your manuscript
• Peer review of your manuscript
• Author's proofs and approval
• Electronic reprint for personal use
• Check List — Structure of your article

The most important general guidelines are summarized next:

Figures

Unfortunately, we cannot accept images that have already been published in books, journals, or electronic products of other publishers. That is because it is almost impossible to obtain the necessary rights of use even when licensing fees are paid. Therefore, please do not pay any licensing fees (e.g. to "RightsLink" / Copyright Clearance Center). Standard license contracts from "Creative Commons" are unfortunately also insufficient for our purposes. Please contact us if you have any questions regarding the use of images.

We cannot accept or store illustrations in which personal data of third parties are included. Please submit images in completely anonymous form, free of personal data only! Such data may not only be directly visible in the image (e.g., a patient name or a date of birth in an X-ray image); they can also be included in the metadata of the image, which is accessible with the appropriate software. They may also be obscured by a cropping feature (such as Powerpoint or Word), but can be made visible underneath. If you have questions about data protection regulations, please contact us before submitting your manuscript.

File format und general requirements

Please submit your material in the following form:

• Text and tables: MS Word (*.doc, *.docx)
• Figures: each figure as separate image file (*.jpg, *.tif, *.png). Minimum resolution: 300 dpi at 8,5 cm width (1000 pixel width)
• Videos: preferred file format *.mp4, *.avi or *.mov, file size max. 5 MB per video
• Audio files: preferred file format *.wav
• The text may contain enumerations in max. 3 levels.
• Boxes: please always provide a title

Forms

Please indicate possible conflicts of interest by downloading, filling in and sending the following signed form to the publisher:

• Conflict of interest declaration (PDF)

The personal rights of people who are recognizable on images must be protected. Please provide a written consent form for publication signed by every recognizable person. For persons under 18 years of age / persons supervised, please provide the signature of both parents / the legal guardian /supervisor. A suitable declaration of consent form can be obtained in our authors' lounge.

Special Authors' guidelines for Ultraschall in der Medizin / European Journal of Ultrasound (UIM / EJU)

Aims and Scopes

Ultraschall in der Medizin (UIM) / European Journal of Ultrasound (EJU) publishes scientific papers and contributions from a variety of disciplines on the diagnostic and therapeutic applications of ultrasound with an emphasis on clinical application. Technical papers with a physiological theme as well as the interaction between ultrasound and biological systems might also occasionally be considered for peer review and publication, provided that the translational relevance is high and the link with clinical applications is tight. The editors and the publisher reserve the right to publish selected articles online only. Authors are welcome to submit supplementary video material. Letters and comments are also accepted, promoting a vivid exchange of opinions and scientific discussions.

The scope of the journal includes, but is not limited to:

Review

Review articles provide comprehensive, critical assessments of existing literature in the field of nuclear medicine. They aim to summarize current knowledge, identify gaps, and propose future research directions. These articles are valuable for synthesizing information and guiding both clinical practice and further research.

Original Article, Technical Developments, Rapid Communications

Original papers present novel findings, are well-structured, and include comprehensive data and analysis. They follow a format that includes an abstract, introduction, materials and methods, results, discussion, and references (for details on structure see section Special Authors' guidelines)

Case Report

Case reports will be published as short communications. EJU/UIM will accept only case reports that are concisely written to the point. Therefore, strict guidelines and limitations are necessary. The case should be presented in a manner that clearly highlights its uniqueness. Extensive introductions and discussions should be avoided. Specific guidelines and limitations:

Structure should be as follows:

• The heading (English and German1) must be terse and arresting.
• Setup: Introduction, case description, discussion (no abstract, no key words) in English or German.
• Up to 5 authors are possible.
• Maximum length: 1000 words (6000 characters, approx. 3 manuscript pages).
• Up to 4 figures (legends in English and German).
• Up to 5 references integrated into the text in brief form (J. Freiser et al. Ultraschall in Med 2007; 28: 176) – no list of references at the end of the text!
• Up to 3 catchwords phrases at the end of the contribution may concisely convey the message (in English and German - Authors who do not know German may provide English only).

Since this category is conceived without abstracts and without key words please insert „n/a" in the appropriate windows when submitting your contribution online.

Pictoral Essay

Up to 10 figures. References to figures should appear chronologically. No tables, 1,000 words, Up to 5 references integrated into the text in brief form (M. Frieser et al. Ultraschall in Med 2007; 28: 176-180).

Letter to the Editor

are submitted via ScholarOne. Letters do not have an abstract and should not exceed 2500 words, including the references (if present). Letters should be provided with a proper title (e.g. "Letter to the Editor on the article [reference of article] . . ."). The editors decide on publication of the letter and the authors' response (if applicable).No standard for main text, no tables. Up to 5 references integrated into the text in brief form (M. Frieser et al. Ultraschall in Med 2007; 28: 176-180).

Special Authors' guidelines for Ultraschall in der Medizin / European Journal of Ultrasound

Publication language is English.

You can download the UIM/EJU -specific guidelines as a PDF document Please, follow the link ()

In this document, we have compiled the specific requirements for "Review, Guidelines", "Original Article, Technical Developments, Rapid Communication", "Case Report, Pictoral Essay" and "Letter to the Editor" which cover the following points:

• Authors and Institutions
• Title
• Abstract
• Keywords
• Text size
• Text Structure
• References for cited literature
• Figures Limitations
• Tables
• Citation Format

Formal requirements for all types of manuscripts

This section briefly summarizes the formal requirements for all types of manuscripts. It corresponds to the General Author Guidelines described above.

Authors and Institutions

Full name, academic degree(s), institutional affiliation for all authors; email address of the corresponding author.

Names, addresses or any information which may indicate the identity of the author(s) may not be included in the manuscript. A divided first authorship is allowed. All institutional listings in English. Within the manuscript names and address must not be used as well as any information that conclude towards the authors.

Authorship Change

Any authorship changes must adhere to Thieme's policy on authorship criteria and must be approved by all authors. If any authors are removed or added during revision, all authors will be notified via email and must approve or deny the change before the submission can proceed further. Any changes will be subject to a final approval by the Publisher.

Author Contributions

CRediT (Contributor Roles Taxonomy) must be used to describe each author's contribution to the paper. During the submission process, authors will be asked to provide their CRediT roles via a dedicated section in the submission form. The corresponding author is responsible for accurately assigning contributions to each listed author. The assigned CRediT roles will be automatically combined and published as part of the manuscript.

Title

Short, concise, a maximum of 50 words

Main text manuscript¹

The manuscript must be organized according to the type. Manuscript main text in Word format. References to figures and tables: should appear chronologically in the manuscript main text. Abbreviate using "Fig."; and "Tab.". Literature references: all literature in the bibliography is to be cited in the manuscript main text using Arabic numerals surrounded by square brackets. The bibliography appears after the manuscript main text and lists all literature. See "Citation Format" in this table for examples.

¹ Values quoted here include blank spaces and refer to the length of the manuscripts including the bibliography. The number of characters can easily be found in Microsoft Word using "Tools" → "Word Count".

References for cited literature

Listed in the order of appearance in the manuscript.

Reference style

According to Index Medicus and Vancouver style:

Journals:

1. Krogias C, Strassburger K, Eyding J. et al. Depression in patients with Huntington disease correlates with alterations of the brain stem raphe depicted by transcranial sonography. J Psychiatry Neurosci 2011; 36: 187-194.

Books:

1. Hosmer Jr DW, Lemeshow S, Sturdivant RX. Applied Logistic Regression. 3rd Edition. Hoboken NJ: John Wiley & Sons; 2013.

References for tables and figures

Figures and tables must be cited in parentheses in the text in numerical order, e. g. (Fig. 1, Tab. 1).

Legends for tables should appear at the end of the manuscript.

Figures Preparation

• Figure quality: 1000 pixel width (300 dpi with a width of 8.5 cm)
• File formats: JPG or TIFF for images
• Figures with multiple sub-elements: please use small letters to classify each (a, b, c, d, etc.). Do not import figures in the text.
• Symbols, lettering, and numbering should be clear and large enough to remain legible after the figure has been reduced to fit the width of a column.
• Use only one type-size.
• Image files accompanying a manuscript must be supplied electronically in separate files to the main text.

Tables

Each table is a formatted table in word with designated rows and columns. Each table must have a table legend. Either you choose one table header over all columns or a header for each column. The editors and the publisher reserve the right to publish some of the tables online only especially large ones, if their size exceed the provided space.

Code names / fake names / fictional personal data

According to Thieme guidelines, data about actual persons must be systematically alienated to protect personal rights and to make code names always recognizable as such.

If one or several persons are provided with code names in pictures or texts, the following options are to be used:

• Individual persons (English):
  • male: Mr. D., J. Doe, Jon Doe
  • female: Ms. D., J. Doe, Jane Doe
• Several persons (English):
  • male: Andrew, Charles, David, George, James, Michael, Matthew, Robert, Thomas, William
  • female: Anne, Bridget, Catherine, Emily, Elizabeth, Jane, Melissa, Sarah, Susan, Victoria
• If absolutely necessary in an individual case, the following written-out English surnames are also valid: Brown, Jones, Smith, Taylor, Williams.
• If names from further language areas are required (for example Turkish, Russian, Spanish names), they must be un- ambiguously labeled as editorially changed names in the text as well as in the caption of figures (for example within a footnote or with the phrase "editorially changed names" in parentheses).
• Further fictional data is combined with the word "sample" in English (for example Sample Company, Sample Institute). Furthermore, the following applies:
  • addresses: 123 Sampe Street, Sampletown 1234
  • date of birth without numbers
  • phone number: 123.555-1234
  • medication: Sample Drug
  • result: Sample Diagnosis

Videos

Labelling according to appearance within the main part of the manuscript (video 1, video 2,…)

Submission – online submission system

Please submit your manuscript exclusively online at https://mc.manuscriptcentral.com/eju. For questions regarding manuscript submission or technical inquiries, for example regarding the use of figures, please contact UiM/EJU Editorial Office at eju.editorialoffice@thieme.de or call +49/(0)7 11/89 31-614.

During submission

In case of submitting a revision of your manuscript

Save your peer-reviewed word-file on your local hard drive. Make your changes transparent by using "Track Changes" in MS Word. (To activate the "Track Changes" function in Word, go to "Tools" → "Track Changes" → "Highlight Changes". Activate all check boxes in the "Highlight Changes" window.)

Authors and Institutions

Entry only in specified input fields during submission - do not include in main text document.

CRediT (Contributor Roles Taxonomy) should be used to describe each author's contribution to the paper. During the submission process, authors will be asked to provide their CRediT roles via a dedicated section in the submission form. The corresponding author is responsible for accurately assigning contributions to each listed author. The assigned CRediT roles will be automatically combined and published as part of the manuscript.

Title

Entry only in specified input fields during submission - do not include in main text document.

Abstract

Entry only in the specified input field during submission in Scholar One - do not include in main text document. Please do not upload it as a separate file during the file upload, except for corrections in revisions

Keywords

Entry only in specified input fields during submission in Scholar One. You can choose from the key words in the list or enter your own key words in the input fields.

Main text manuscript

Upload a docx-file of the manuscript with reference list (without summary, figures and tables). The File Designation is 1. Main Document

Figures

Upload in Scholar One individually.

The File Designation is: 2. Image

Figure legends including figure number should be entered in the appropriate field during the file upload – look for "Caption/ Legend" during file upload. (Do not submit figure legends via Word file.)

Tables

Upload in Scholar One individually.

The File Designation is 3. Table

Videos

The File Designation is: supplementary file. Preferred file format *.mp4, *.avi or *.mov; file size maximum 5 MB per video.

Audio files

Preferred file format *.wav

Peer review

All articles submitted to the European Journal of Ultrasound undergo rigorous peer review. With web-based manuscript submission and expedited turn-around, rapid electronic and print publication is guaranteed.

Author's correction, imprimatur, specimen copy

Publication of manuscripts immediately upon acceptance

UIM/EJU offers its authors the option to have their manuscripts published immediately upon acceptance (if the publication preference Open Access is chosen, the manuscript gets published only after receipt of the APC).

This means that the unedited, unformatted version of the manuscript as it stands after peer review is published online, with a DOI. Authors wishing to make use of this service will be asked to upload a "clean" (i.e., without any highlighted track changes or comments) and not anonymized version of their manuscripts after every revision; this is a precondition for this service, as is the confirmation that the Copyright Transfer Agreement (CTA) will be signed upon receipt.

This service is offered for Case Report, Pictorial Essay, Original Article, Review, Quality Assurance, Letter to the Editor, Technical Development, Rapid Communication and Guidelines & Recommendations.

Implications of "accepted manuscript" publication

Once the paper has been accepted, the last clean version of the manuscript, including all metadata entered during submission (title, abstract, author affiliations etc.), becomes the first version of the article to be published online. This means that no changes can be made to the submitted clean version as this version will be published as the "Accepted Manuscript", should it be accepted. Changes by the authors will only be possible subsequently in the proofs from the typesetters for correction. This means in detail:

• For all authors, the affiliation information entered during submission will be published.
• If an author is already in the system, please use "Edit" to update the address information if necessary.
• To facilitate the entry of co-author information, please use the "Quick Fill" option if applicable.
• The order of authors entered during submission will be the order of authors on the "Accepted Manuscript".
• All authors named under step "Authors & Institutions" agree to the publication and signing of the CTA.
• The conflict of interest and funding information will be published as entered at the step "Details & Comments".
• Clinical trial information will be published as entered at the step "Details & Comments".

Instructions and further information are available during the submission process and upon request to the Editorial Office.

Galley proofs and proof-reading

The corresponding author will receive the galley proofs as a PDF file. He/she is fully responsible for the correctness of the final version that he/she releases for publication. Once the copyright transfer agreement has been submitted, changes by the authors are no longer possible.

PDF for personal use

After publication, the corresponding authors will receive a free electronic reprint (PDF file). They may use this file for professional exchange with colleagues and may upload the file to their personal homepage. Please note that all further use of this PDF is subject to approval by the publisher. Any commercial use or deposition of the file in repositories (e.g. document servers of libraries and other institutions) is prohibited.